Archive for the ‘PR/Marketing’ Category

Don’t lose them: Alienating traditional media won’t do you any favors

Tuesday, April 26th, 2011

news

The best restaurants and shops evolve by both bringing in new clients and continuing to cater to their longstanding base. Look at Neiman-Marcus, for example. Despite a plethora of mall and urban stores across the nation, the fashion forward retailer will still gladly go an extra mile for its most devoted customers at its flagship store in downtown Dallas. Although all of its stores offer personal shopping, only store number one continues to serve its legions of faithful in their homes.

As media professionals, we can do the same – even if what we’re selling isn’t quite as easy to quantify as a high-end dress or suit. Over the last decade, online and, lately, social media have taken center stage. Undeniably, we need to cater heavily to these rapidly growing influential sources, but we can’t forget about our traditional outlets.

Newspapers and magazines have seen circulation drop off, but they are still trusted by millions every day – both in print and online. Research indicates that print publications still command more respect and attention from the public in their online editions than most Internet-only publications, although the gap is admittedly dwindling. As a result, traditional media are evolving in the face of potential extinction.

Evolve or die

Online versions of print publications are quickly taking new shape online and in downloadable forms. Their websites often mimic online-only sites with opinion and short news-oriented blogs, while the extra outlet offers them an additional upsell for advertisers.

Perhaps the biggest change is yet to come, however. Tablets might be making big headlines, but their heyday is still on the horizon as traditional media works to create its own formats. Wired, a tech-oriented magazine, is the undisputed tablet leader, with unique content only available for download. Its digital editions offer built-in videos and animations that go way beyond what print could ever do.

But fashion magazines are also getting into these areas in order to satiate their tech and trend-oriented readers. Some magazines provide readers with more than just news and features; they can digitally mix and match apparel items, makeup and accessories to create a look of their own – without ever visiting a closet or a store.

Don’t get lost

Forgetting or intentionally circumventing traditional outlets is an easy mistake to make. Between online media’s impressive ability to assert itself and traditional media’s often slow reaction times, losing print outlets is all too easy.

Make sure your media list doesn’t forget about the veterans. As long as they are still relevant to your product, they need to be informed and, when possible, they need to experience what you have to offer. Sometimes, you have to make cuts, which means that the veterans no longer get an invite to a product event or even simply a phone call pitch. Instead, a new website or social media guru takes the veteran’s place. But you have to be extremely careful with where you trim – don’t alienate traditional media.

And don’t ignore your base, either!

An automaker recently unveiled a new car at a glamorous gathering at a major national landmark. With a star-studded cast, the company touted its new product to bloggers, Tweeters and members of the lifestyle media – but only a handful of car-oriented publications were around.

As a result, coverage was less than impressive. The automaker won’t admit it, of course, but a quick perusal of automotive media outlets – magazines (the so-called “buff books”) and even well respected online media sites were practically devoid of any extended coverage beyond simply an announcement with information gleaned from the press release offered by the automaker.

Expanding or reshaping the invite list to include more traditional media and the automaker’s industry base could have significantly changed coverage for the better.

Not a relic: Making the most of media kits

Tuesday, April 19th, 2011

press kits

Once upon a time – back in the dark ages of slide rules, fax machines and wire services, press kits were elaborate affairs chock full of usable content for journalists. That’s no longer the case, thanks to the proliferation of material available online through media sites, ftp servers and email. The few press materials that tend to reach journalists are often simply contained on a USB drive or, in some cases, a CD-ROM.

But that doesn’t mean that the media kit is entirely outdated. They aren’t the most budget-friendly way to get your word out, but that doesn’t mean that they can’t be taken advantage of in a functional, multi-use format.

By showing off some aspect of your product, a media kit can be used as a take-home sample.

A large company that produces canvas awnings for parking lots, sports facilities and residential use provides members of the media with a packet of information contained in a pouch made from – you guessed it, their premium canvas. In this case, the media kit helps journalists understand exactly what the company produces in a way that no other way short of installing a canopy in their back yard can do.

An automaker recently introduced a vehicle made substantially of recycled materials. To illustrate the strength and flexibility, as well as the relatively low cost of recycled polymers, they distributed media kits to members of the press contained in a plastic box. A note inside explained that the strong box is made of the same material as certain components of the vehicle. Not only is the box unique, it also provides a use for the journalists. It won’t wind up in the trash (or recycle bin) like so many folders and binders have in the past.

If your product or service doesn’t necessarily lend itself to press kit design, you might want to use your media kit to “set the mood” for journalists. A luxurious item, like a line of fine watches or a high-end vehicle, might use a media kit binder wrapped in a premium leather. Conversely, an eco-friendly item like a water purification system could be well suited by storage case made of bamboo grown on a tree farm.

Your media kit also need not contain many printed materials – some companies choose to include only a USB drive neatly tucked away in a case, while others prefer to supply their target audience with pages of product specifications and press releases. The choice is yours.

Making the most of video interviews at trade shows and events

Monday, April 4th, 2011

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Between ever-cheaper HD cameras and the ease of hosting and embedding video on a news outlet’s website, video interviews have become the easiest and most effective way to communicate your message.

Video was daunting to anyone other than a news crew as recently as the last two or three years, but it seems as though the prominence of YouTube and the price of video cameras are on an inverse scale. Anyone with a website can host original content on YouTube and embed it on their own site. Then, not only is the content viewable through their URL, they can use YouTube to bring in new traffic. It’s a win-win for everyone involved.

Of course, you’re going to be dealing with the professionals, too – and that means you’ll have big name interviewers to work around. You can subtly put them on your side if you’re unobtrusive about it.

As a result, you are likely to be receiving more and more requests for video interviews. In addition to preparing your executives, your product experts and your engineers for an on-camera experience, you need to make sure your setting is just right – especially at trade shows and events, where you can’t control the atmosphere like you can in a studio.

It’s the basics

Pay attention to the simple things; they’re the ones that will wreak havoc on your interview more than the big problems. Your interviewer may not be especially prepared – he or she might rely on a video editing crew to make things “pretty” after the taping. As a result, it might very well fall on you to set things up just right.

Watch out for background noise. A light wind or a quiet presentation 500 feet away will be heard on the microphone in your executive’s face. Look for a quiet place, like inside of a tent, behind a wall or inside of a vehicle. Don’t assume that a gentle breeze won’t make itself heard!

Be careful with what your interviewee is wearing. A red shirt will blend with a red wall, while a dark color might make an already dark exhibition hall even tougher to film. Not only do you need to think about colors prior to your arrival, you need to be ready to adapt right before the record button is pressed.

Be aware of your flexibility. A prop is a great tool to illustrate your product, but don’t make it awkward. You don’t want your executive grunting and groaning as he contorts himself into a sports car or tries to lift a heavy display item.

You’re in charge

If the interview is taking place outside of a studio, you have control. Take charge and direct the shots, suggesting – in a kind manner – just where you want your interviewee to be placed and what he or she should be talking about.

A video crew and a producer will take kindly to you if you give them suggestions about things they might not be aware of. A certain product might not be newsworthy, so you don’t necessarily want the camera crew focusing on it instead of the new stuff.

Amateurs, who shouldn’t be taken lightly, might not be aware of some technical difficulties that arise over lighting and sound conditions. Conversely, the pros probably know what they are doing – don’t waste their time telling them what they already know!

Playing with the big boys

You should be paying more attention to online media, since they are the ones who will harness the Internet and social media better than TV and print outlets. But that hardly means you should ignore the standbys.

Be aware of the ground rules during breaks for live interviews. Some interviewers may hardly acknowledge your executive, no matter how important he or she is within your company. It doesn’t seem fair, but it’s the compromise you’ll have to take to reach a massive audience that puts faith in its broadcasters.

Others yet will be excited to learn about your product, so don’t be shy about pointing out things they should know before the interview starts. As always, judge your audience closely – even if that audience is a camera and an interviewer!

Driving away with media drives: Part 1

Monday, March 28th, 2011

test drive

Putting members of the media behind the wheel of your new car is undeniably the most cost-effective way of getting widespread, unbiased coverage. Over time, your budget might allow for certain selected journalists to have the opportunity to sample your new model for an extended evaluation, but a short term first look is likely going to involve a number of people in one location.

But not leveraging such an event can prove disastrous for everyone involved, since those initial reviews can be the most important ones your car will ever get.

A media drive is a major undertaking, but it doesn’t have to be expensive or burdensome. Let’s first examine the best way to get started.

Place and Time
Picking the location and timing of your media drive is essential. Too many have made the mistake of offering a drive opportunity at the same time as another major event in an entirely different location. Since many outlets are limited in the amount of coverage they can take on at one time, you don’t want to lose potential journalists just because they are attending a new car show on the other side of the country, or they’re at a major vintage event overseas.

Consult any calendar that might apply to your audience – you will be able to find dates that work well for everyone.

With a date selected, your next decision will probably revolve around a location. The most budget-friendly option is to hold your media ride and drive where your audience will already be. With journalists scattered around the country – and across the globe – the only time you’ll find them all in the same place is around a major auto show like SEMA in Las Vegas or the Los Angeles Auto Show. If your intended audience will be in tune with classic cars or enthusiast-oriented events, consider taking advantage of an afternoon during the Monterey week in August or even the Woodward Dream Cruise in Detroit. Or, you could run your snowmobile ride and drive during the Detroit show in January!

If you choose to piggyback and adjacent show or major event, you don’t want to intrude on the event, or else you’ll risk losing essential coverage. As exciting as your product is, journalists are in town first and foremost for the major event, which probably offers lots of exciting news worth covering. That doesn’t mean that they don’t want to drive your car, but you have to be careful with timing. The days leading to and following a major event are prime driving time, but you’ll want to give journalists plenty of notice ahead of time.

Even if you don’t have all of your details carefully arranged, a simple “save the date” e-mail will alert reporters about an upcoming drive. It’s amazing how few major automakers even bother with this small effort, which serves as a convenience for all involved.

Getting visual: Using USB drives as a marketing tool

Tuesday, March 22nd, 2011

USBs

The traditional press kit is long gone, a victim of both universal budget cuts and an increasingly digital world. In its place, for many, is a far more useful tool for everyone involved: USB thumb drives.

Although budget-conscious firms still sometimes pass out business cards with a a media site URL or, in some surprisingly archaic cases, a CD or DVD loaded with images, the most cutting edge groups have flocked to USB drives.

Capable of storing gobs of information – a minimum of two gigabytes for even the most basic drive – these devices can hold press releases, technical details, high resolution images, video interviews, B-roll, animations and much more. Easy to organize with folders or, in some cases, an on-screen menu, USB drives are absolutely the easiest way to transfer lots of information directly to a journalist. They are easy to pass out at a trade event and they are light enough that tossing them in the mail at a later date won’t burst your budgets.

Members of the media relish their ease of use; simply plug one into any laptop and, within mere seconds, the writer can be pouring over releases, while photo and video editors can be sorting through multimedia content.

More than just information
Yet a USB drive is more than just a way to transfer product information to your intended audience. A catchy design adds more cost, but it increases visibility – both in the short and long term.

Numerous outfits will customize USB drives to your needs, whether you want to make them look like a certain aspect of your product.

A car manufacturer, for example, can have a USB drive made in the shape of a car key, or even a rolling Matchbox-size version of its latest model. Or, a firm might want to emphasize a certain aspect of their industry or their demographic. An eco-conscious brand might choose to highlight their USB drive by making it out of a recyclable material, while a luxury brand could instead decide to make theirs from a mix of fine aluminum and leather.

Moreover, customized packaging might deliver exactly the message you want to convey. Again, recycled materials might make for a good box, or you might choose to include a USB drive hidden away in another media trinket. To mark its return to the North American market, Fiat gave journalists cappuccino cups with the brand’s logo. Tucked away in the box was a pint-size USB drive, which served as a reminder of the automaker’s new 500 minicar.

These USB drives aren’t just quick use takeaways. A unique-looking USB drive has long-lasting appeal, so it might make its way into daily use for a journalist. It serves as a continual and subtle reminder of your brand – and that’s undeniably a positive.

Working an embargo to your advantage

Tuesday, March 15th, 2011

boy blog

Supplying members of the media with embargoed information – that is, press releases, photography and video clips that can’t be published until a certain date – can be both an efficient way to get your word out and a method to set the online world abuzz about your news.

Like any tactic, however, embargoes need to be planned carefully in order to maximize their effectiveness. Simply providing media with your information isn’t enough in this era of fast-paced online reporting, where a story can trend from hot to cold in a matter of minutes.

Get the timing right
The reason you set an embargo date for information, even that gleaned at a press event, is because you want to carefully orchestrate its release to complement a product launch. You might want to keep certain information private until you are ready to reveal even more. Or, more commonly, you simply want the upper hand in distributing information.

While you could be planning the embargo solely around when it benefits your internal timetable, you’ll get more traffic if you cater to the media – at least to a certain extent.

Typically, an early morning embargo helps ensure that both print and online media distribute information at about the same time. If you’re looking to spread word any way you can, this works well. But if you want your information to go viral – to make the rounds of the Internet – look for an embargo end more along the lines of early-to-midday for most of the country. Noon Eastern ensures that all four timezones in the continental United States receive the information around their peak viewing time.

But an embargo isn’t useful unless you distribute the information to the media at an appropriate time. Don’t follow the mistakes of many by sending out lengthy press releases and several gigs of photos just a few hours before the embargo breaks. Send out information several days ahead, leaving at least a weekday or two for media to get information up. Remember that many journalists are on the road or in the air, which limits the amount of time they are at their computers ready to download your information. You’re more likely to get coverage if you give media some lead time.

Scratch the media’s back by giving them plenty of notice and they’ll scratch back with plenty of coverage. It’s a two-way street.

Who’s who
An embargo doesn’t work if someone on your list publishes your information too early. Be careful making your embargo list, but don’t exclude someone online just because their site isn’t known for traffic or their newspaper has a low circulation.

These days, it takes just one well-written story to spread like wild fire across the digital spectrum thanks to sharing sources like Digg, Facebook and Twitter.

Don’t discount anyone, but don’t hesitate not to give them a second chance if they’ve treated you poorly in the past.

All the right stuff
Now that you’ve picked your embargo date and have set your list, it is essential that you send out the right information – and not too much of it. Sometimes, simply teasing your product is enough. A few small photos and some light information will start the buzz – but only if your announcement is big enough to merit such.

Generally, sending “too many” photos is a good thing. Outlets can pick and choose, which will make them happier as it limits image overlap. But too much information is often hard to digest, as it is with any non-embargoed release.

As for distributing your information, email is generally the best if you can keep the packet below 500 kb. For anything larger, consider setting up a private FTP or a login-required website.

And don’t forget to mark the expiration of the embargo!

Turning the corner: The legitimacy of online media

Friday, March 11th, 2011

IncludedNetworkLogos_May08

For public relations practitioners, both professionals and those who simply want to get the word out about their product, online media has traditionally been something to approach with skepticism and trepidation.

After all, can’t anyone make their own website? Back in the infancy of the consumer Internet, free web hosting services like GeoCities made it easy for just about anyone to do anything from post pictures of their kitty cat to masquerade as a legitimate online news or information source. Like any other burgeoning industry, the dot-com boom saw personal and for-profit sites skyrocket in both numbers and traffic. With the advent of search engine optimizing-technology, the plethora of useful sites has become more focused and refined.

Now, consumers turn more to online media than any other source. We are spending more time in front of screens, but the advent of tablet devices has made it easier and more casual to surf the web than ever before.

As a result, online media has been brought into the mainstream, quickly replacing print as the default medium of choice.

This should hardly be news, but to many it is still difficult to see the legitimacy of a digital-only publication. As a result, thousands of titles with devoted followers and, perhaps most importantly, a wide range of newcomers, are being ignored.

The rise of the tablet
NPD Group, a New York-based market research firm, recently reported that it expects more than 240 million tablets will be sold by 2015. Paramount to their success is their ability to seamlessly connect to the internet just about anywhere, whether they use home or commercial wifi networks, cell tower-based connectivity or even wifi in the sky 35,000 feet above the earth aboard a Boeing 737.

These tablets are rapidly displacing both books and newspapers as the default go-to source for entertainment and information. Need proof? Witness book store giant Borders’ recent Chapter 11 filing. How the mighty have fallen.

Tablet-based applications bring magazines to readers’ attentions like never before, offering them the ability to virtually sort through newsstands ten times the size they might encounter in real life. These online magazines aren’t fly-by-night publications like early GeoCities web pages. They take serious effort and hefty start-up costs to get running; investment is not for the faint of heart. Not surprisingly, readership is growing at an alarming rate.

Online magazines are packed with functionality beneficial to any advertiser – embedded videos, product tutorials and direct links to product websites mean the days of hoping your audience would remember to call your 1-800 number or log onto your site are long gone. Now, all they have to do is follow a link and they’re in your territory.

Of course, we can’t discount the power of traditional websites, which offer the easy-to-update functionality essential to news gathering.

Traditional print outlets have found their home online, but so have a vast array of startups, many of which have been around since the early days of the web. Their page views are often exponentially higher than print circulation and their cutting edge reporting is rapidly shared through other mediums like Digg, Facebook and Twitter.

Benefiting you
Like any print publication, an online site requires some acclimation to ensure that it suits your target audience.

But the era where online media was ignored has ended, leaving print as a comparatively archaic dinosaur catering to a rapidly shrinking demographic. Don’t be skeptical or afraid of online media: Embrace it before you are left behind.

Media Exclusives: the cautious approach to keeping your promises

Wednesday, March 9th, 2011

sheen

The “Exclusive.” Every media outlet wants one, and every PR professional should understand how to offer one. Stuck between a rock and a hard place is the best way to describe a media exclusive. You want to offer the opportunity to a journalist who’s covered your client extensively, but you don’t want to step on any toes of other media personnel who you may have a relationship with and who has covered your client in the past.

Case in point: Charlie Sheen’s current crisis. The Two and a Half Men star has been plastered all over tabloids and Hollywood’s gossip columns for his awkward and crazy behavior. Recently, he offered an exclusive to one of today’s top media giants: ABC’s Good Morning America and 20/20. The only problem is he offered the same “exclusive” to NBC’s Today Show. The two networks, who’ve been competing against one another since the beginning of television, thought they had the full story on Hollywood’s latest antagonist, but turns out they were both fooled. And as he approaches the beginning of unemployment, it will be hard to convince either giant network that he’s ready to commit and get back to work.

The actor, who’s “waging war” on CBS for breaking his contract, will definitely be scrutinized in the public eye for months to come. But we can learn a lot from his foul ups. First of all, keep your promises. There is nothing worse than to have media put their trust in you and you break the rules. The same goes for the media and embargo dates. You have your trust in the journalist that they will not post or publish your story until the embargo date is up, correct? Keep your promises!

The second rule of thumb is determine if this particular outlet will express your core messages directly and correctly to your target audience. You also need to determine how important an exclusive is in getting your message out to the public. In some cases, an exclusive could be just the ticket to build a relationship with a popular journalist or secure your client’s feature in a top media publication that reaches the masses.

No matter the situation, there is nothing worse than losing your credibility or the trust of a notable journalist. A good rule of thumb is to follow your instincts; if you have the slightest doubt about offering an exclusive then tread cautiously.

Spotting the trends: Has trend-watching become the trend of the moment?

Wednesday, March 2nd, 2011

cartoon

By the time you read this, it’s already too late.

No, you don’t need to hurry out to try to save the planet from disaster (although you might want to consider recycling a little more and maybe conserving fuel).

We’re talking about trends – what’s trendy at the moment, according to journalists and publications, is probably on its way out. This isn’t a backhanded slap at our friends in the media, it’s simply an acknowledgement about how fast trends move today in this increasingly rapid-paced global economy.

And it’s not just trends themselves, it’s the word trend. Tracking trends is a lifeblood for millions of Americans involved in market research, product planning and, of course, marketing and public relations. But by the time a trend makes its way into the media, you’ve probably already seen examples of it on every corner in the country’s trendiest cities, let alone its sleepiest burbs.

We’ve obsessed over trends forever; from following the fashion styles set by royalty to seeing what’s hot on Twitter or Facebook, consumers the world over are positively trend-manic. With the power of social media and Internet journalism, staying trend-setting is even harder than ever. No trend-leader can emerge long enough to stay on top, so the masses follow whatever works to gain popularity the fastest.

Twitter users can stay on top of what’s trending every minute of every day by checking out the moment’s top tweets, while Google keeps tabs on what people are searching.

This matters to us because we can help manipulate trends, even if their staying power is only for a few minutes. Last fall, Ford simultaneously unveiled its 2011 Ford Explorer SUV at events held in major cities across the country – Los Angeles, San Francisco, Denver, Dallas, Atlanta, Miami, Chicago, Detroit, New York and Washington, D.C.

By inviting some of the most-connected journalists, Tweeters, social media gurus and even the old faithful print scribes, Ford helped make “2011 Ford Explorer” the most-searched term on Google all day. That consumer interest translated into sales just a few months later – the redesigned Explorer has seen demand more than triple over the last few months compared to the outgoing model. While a vastly improved product helped keep the nameplate more relevant to the marketplace as a whole, Ford’s dynamic debut made the Explorer a trendy item months before it officially went on sale.

Perhaps the trendiest trend at the moment is simply watching what’s trendy. It’s people watching in a digital world.

Making sense of the tablet revolution

Monday, February 14th, 2011

tablets

A revolution is underway and you may not even know it. What’s more, you might even be complicit in helping to change status quo.

No, it is not a violent upheaval, but it is changing the way we do business faster than almost any technological boom has ever done and its evolution might never end. It is the arrival and sudden dominance of tablets and e-readers, which are rapidly replacing mobile phones, laptops and desktops as the go-to source for information and entertainment for millions of readers. Inevitably, we, as promoters of a product or a service, must adapt our ways.

Apple’s iPad began the revolution, but Android-powered tablets are gaining ground, as we have discussed before. iPads have been graced by Apple’s magic touch, but the Google-developed Android operating system is available on a wide variety of devices. We cannot predict who will win this battle, but we know who will lose: Computers and mobile phones, not to mention print.

No longer is the tablet simply a fun gadget. Their flexibility makes them computer replacements, especially for those on the go.

Changing ways
This new form of contact with an audience causes us to entirely rethink our interaction. We’re still focusing on .mobi websites optimized for mobile phones, but an increasingly large number of users are jumping ship to tablets.

Transitioning mobile-platform applications and websites to a tablet is the easy solution, but why not take this opportunity to think out of the box for this new type of media distribution?

For starters, the horizontal format and far larger screen offers a wider level of flexibility, although it is still limited compared to a full function computer with a mouse, a keyboard and an advanced processor.

The best way to leverage a tablet depends on what you want to do. The print industry has stumbled to adapt to Apple’s strict policies that limit subscriber information and don’t allow for free access for some and paid access for others. In fact, Apple has just informed a number of European newspapers that paid print subscribers will not be able to have special free access to apps that non-subscribers have to pay for.

Just as everyone was starting to understand what it takes to succeed with a tablet, the rules have been rewritten. That does not mean we should give up.

Further proof – as if you needed it
You might have heard that just this last holiday season, virtual books – e-books – outsold their hard and soft cover counterparts. We’re not quite ready to call physical books “relics” or “vintage” just yet, so don’t expect to sell your paperback collection to finance a new kitchen.

But this transition is obvious proof that consumers are warming up to getting their information from a screen, especially one designed with eye-friendly viewing in mind.

The tablet revolution is on. Now it is time to figure out what to make of it.